EFT Flow

Stop Entering Payments One by One

You have the payment list. You know who to pay and how much.
Why are you typing it all again into your bank's website?

You know this routine

  1. Open your accounting software
  2. Print or export the payment report
  3. Log into online banking
  4. Click "Add Payee" or "New Payment"
  5. Type the name. Tab. Type the amount. Tab.
  6. Check the bank details. Did you get the transit number right?
  7. Repeat for every single payment
  8. Review the batch. Did you miss anyone?
  9. Pray you didn't transpose any digits
  10. Submit. Hope for the best.

For 10 payments, this takes 15-20 minutes if you're fast. For 50 payments, it's an hour. For 100? You've lost half your afternoon.

And the whole time, you're thinking: the data already exists. Why am I typing it again?

What manual entry actually costs

Your time

  • 30-60 minutes per payment run
  • Multiply by 26 pay periods = 13-26 hours/year
  • That's 2-3 full work days just keying data

Your attention

  • Tedious work that drains focus
  • Interruptions cause mistakes
  • End-of-day fatigue makes errors more likely

Your stress

  • Deadline pressure on payday
  • Fear of sending to wrong account
  • Anxiety about missing someone

Your money

  • Your hourly rate × wasted hours
  • Cost of fixing payment errors
  • Late payment penalties when mistakes happen

The data already exists

Think about it:

  • Your accounting software knows who to pay
  • It knows the amounts
  • You've already approved the payments
  • All that's left is getting the money from your account to theirs

The problem isn't the data. It's the translation. Your accounting software speaks Excel. Your bank speaks CPA-005. They don't understand each other.

What if you could just convert it?

Export your payment list. Drop it into a tool. Get a file your bank accepts. Upload once. Done.

That's what EFT Flow does.

From payment list to bank file in 3 steps

1
Export from your accounting software
QuickBooks, Sage, Xero, or any spreadsheet. Export to Excel/CSV.
2
Import into EFT Flow
Drag and drop. Map columns once (it remembers). Match to saved bank details.
3
Upload one file to your bank
CPA-005 format. Every Canadian bank accepts it. One upload, all payments done.

Time saved: What took 30-60 minutes now takes 5. The data flows directly—no retyping, no mistakes, no stress.

Do the math for your situation

Payments per run Manual entry time EFT Flow time Time saved per run
10 ~15 minutes ~3 minutes 12 minutes
25 ~30 minutes ~4 minutes 26 minutes
50 ~60 minutes ~5 minutes 55 minutes
100 ~2 hours ~7 minutes 113 minutes

Multiply by your pay frequency. At 26 bi-weekly runs with 50 payments each, you're saving 24 hours per year. That's three full work days.

What about new payees?

First time paying someone? You still need their bank details once. That doesn't change.

But here's the difference:

  • Manual entry: Look up bank details every time you pay them
  • EFT Flow: Enter bank details once. They're saved. Auto-matched forever.

After the first payment, you never think about their bank details again. They're in the system. Name matches automatically. Done.

"But my bank doesn't accept file uploads..."

Yes it does.

Every Canadian bank accepts CPA-005 file uploads for business accounts. RBC, TD, BMO, CIBC, Scotiabank, credit unions—all of them. It's called "batch payment upload" or "EFT file upload" or similar.

If you've only ever entered payments one-by-one, you might not have noticed this option. But it's there. Usually under:

  • Payments → File Upload
  • Payroll → Upload Batch
  • AP → Import Payments

Ask your bank about "CPA-005 file upload" or "batch EFT upload." They'll point you to it.

What does this cost?

EFT Flow: $95/month. Or $2,990 once, forever.

No per-payment fees. Pay 10 people or 500—same price.

The ROI calculation

If you value your time at $50/hour and save 1 hour per pay run:

  • Bi-weekly = 26 hours/year = $1,300 in time value
  • EFT Flow monthly = $1140/year
  • Net savings: $160/year

The lifetime license pays for itself in less than 3 years of time savings—then it's pure gain.

Questions

What accounting software does this work with?

Anything that exports to Excel or CSV. QuickBooks (Desktop and Online), Sage, Xero, FreshBooks, Wave, NetSuite, or any spreadsheet you maintain yourself.

What if my export format is weird?

EFT Flow lets you map any columns to the fields it needs. Even if your export has unusual column names or extra data, you tell it which columns matter. The mapping is saved, so you only set it up once.

Is this safe? What about errors?

EFT Flow validates your data before creating the bank file. Invalid transit numbers, missing account details, formatting issues—it catches them before you upload. Much safer than manual entry where typos happen constantly.

Can I try it before paying?

Yes. The trial runs the full workflow. Export limited to 5 payees so you can test with a real bank upload. No credit card required.

Stop wasting time on data entry

Your payment list already exists. Let EFT Flow turn it into a bank file. Try it free.

Download Free Trial See Pricing