EFT Flow

The Data Already Exists. Why Enter It Twice?

Your accounting software knows who to pay and how much.
So why are you typing it all over again into your bank portal?

The double data entry trap

Here's what double entry looks like:

In your accounting software

  1. Enter vendor invoices
  2. Review what's due
  3. Approve payments
  4. Generate payment report

Data exists: payee names, amounts, payment dates.

In your bank portal

  1. Look up each payee
  2. Enter their bank details
  3. Type the amount
  4. Set payment date
  5. Repeat for every payment

Same data, entered again. Manually. One by one.

You're not adding value in that second entry. You're just copying data from one system to another. It's busywork.

What double entry actually costs

Time

Every payment takes 30-60 seconds to enter manually. At 50 payments, that's 25-50 minutes. At 100 payments, nearly two hours. For data that already exists elsewhere.

Accuracy

Every manual entry is a chance for error. Transpose two digits in an account number and money goes to the wrong place. Miss a zero and someone gets 10% of what they're owed. The more you type, the more you risk.

Mental energy

Double entry is mind-numbing. You know you're doing unnecessary work. That awareness makes it worse. The tedium drains energy you could use for actual problem-solving.

Opportunity cost

The hours you spend on data entry are hours you can't spend on work that matters. Analysis. Planning. Client service. Growth. Anything but copying numbers from one screen to another.

Why this gap exists

It's not your fault. The gap exists because:

  • Accounting software vendors: Focus on bookkeeping, not banking integrations
  • Banks: Accept file uploads, but don't make it obvious
  • Legacy systems: Both sides were built before easy integration was expected
  • Different standards: Your software speaks Excel; banks speak CPA-005

The result? A gap that your manual labor fills. Every pay cycle. Week after week.

Bridge the gap

The data exists in your accounting software. Banks accept file uploads. You just need something in the middle to translate.

That's what EFT Flow does

1
Export from your accounting software
The payment list you already have. Excel or CSV.
2
Import into EFT Flow
Map columns once. Match to saved bank details automatically.
3
Export bank-ready file
CPA-005 format. Upload to your bank. One file, all payments.

No double entry. The data flows from your accounting software to your bank with one translation step in the middle.

Bank details: enter once, use forever

The biggest source of double entry is bank details. Every payment run, you're looking up the same transit numbers, the same account numbers, for the same vendors.

EFT Flow's vendor database

  • Enter each payee's bank details once
  • Payee names are auto-matched from your payment file
  • No re-entry, no re-lookup, no risk of typing it wrong
  • Add new payees as they come up; they're saved forever

After initial setup, you never think about bank details again. Name comes in from your payment file, bank details are matched automatically.

Works with what you already use

If it exports to Excel or CSV, it works with EFT Flow:

QuickBooks

Desktop or Online. Export vendor payments.

Sage

Sage 50, Sage 300. Export AP reports.

Xero

Export batch payments to CSV.

FreshBooks

Export bills or contractor payments.

Wave

Export your payment list.

Any spreadsheet

If you track payments in Excel, that works too.

What does it cost?

EFT Flow: $95/month flat. Or $2,990 once.

Compare to your time cost

If double entry costs you 1 hour per pay run at $50/hour:

  • Monthly pay cycles = $50/month in time
  • Bi-weekly = $100/month in time
  • Weekly = $200/month in time

EFT Flow pays for itself even at monthly pay cycles. At bi-weekly or weekly, the ROI is obvious.

Questions

I still have to export from my accounting software. Isn't that extra work?

Export takes about 30 seconds. Compare that to 30-60 minutes of manual entry. You're trading 30 seconds for an hour. That's a good trade.

What if my accounting software and payment file don't have the same names?

EFT Flow's matching is flexible. It can match on vendor name, ID number, or other fields. You can also manually match entries when names don't line up exactly, and save that mapping for next time.

Do I need IT help to set this up?

No. EFT Flow is a desktop application you install yourself. No IT configuration, no API setup, no database connections. Export from your accounting software (which you already know how to do), import into EFT Flow, done.

What about security? Is this safer than manual entry?

Yes. EFT Flow runs locally on your computer—your data never goes to a third party. And file-based processing with validation is more secure than manual entry where every keystroke is a potential error.

End the double entry

Your accounting software has the data. Your bank accepts file uploads. EFT Flow bridges the gap. Try it free.

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