EFT Flow
For Property Management

Pay Owners & Vendors via EFT

Rent distributions to owners. Maintenance vendor payments. All via direct deposit.
No per-payment fees. Works with any property management software.

Download Free Trial See How It Works
Works with Buildium Works with AppFolio Works with Yardi No per-payment fees

The property management payment challenge

Property managers handle hundreds of payments monthly:

  • Owner distributions: Sending rent proceeds to property owners
  • Vendor payments: Paying contractors, maintenance companies, utilities
  • Management company payroll: Paying your own staff

Your options are usually:

Option A: Bank portal

  • Enter each payment one by one
  • 50 owners = 50 manual entries
  • Time-consuming, error-prone

Option B: Per-transaction services

  • $1+ per payment
  • 200 payments/month = $200+/month
  • Costs grow with your portfolio

Option C: EFT Flow

Export your payment list from your PM software. Generate a bank file. Upload once. Done.

$95/month flat. 50 payments or 500—same price.

How it works

1
Export from your PM software
Buildium, AppFolio, Yardi, Rent Manager—any system that exports to Excel or CSV.
2
Import into EFT Flow
Drag and drop your export file.
3
Map columns (first time only)
Tell EFT Flow which columns contain payee name, amount, etc. Saved for future imports.
4
Match to recipients
EFT Flow matches owner/vendor names to their bank details in your saved list.
5
Export CPA-005 file
Bank-ready file generated. Upload to your bank.

Owner rent distributions

Monthly rent distributions are the perfect EFT Flow use case:

Typical workflow

  1. Run your owner statement report in Buildium/AppFolio/etc.
  2. Export to Excel (owner name + distribution amount)
  3. Import into EFT Flow
  4. Generate CPA-005 file
  5. Upload to bank—all owners paid in one file

What owners get

  • Same-day or next-day direct deposit
  • No cheque to wait for
  • No cheque to deposit
  • Professional experience

What you save

  • Cheque printing costs
  • Postage/courier costs
  • Time spent on manual payments
  • Per-transaction fees from other services

Vendor and contractor payments

Maintenance vendors, contractors, cleaning services—pay them all via EFT:

  • Faster payments: Vendors prefer EFT over waiting for cheques
  • Batch processing: Pay 20 vendors in one bank upload
  • Better records: Digital trail vs lost cheques
  • Vendor satisfaction: Reliable, predictable payments

Pro tip: When you onboard vendors, collect their banking info (void cheque) upfront. Add them to EFT Flow once. Pay them forever via direct deposit.

Cost comparison for property managers

Property managers typically have high payment volumes. Per-transaction fees hurt.

Monthly Payments Per-Transaction Service EFT Flow Annual Savings
50 (small portfolio) ~$50/month $95/month -$540
150 (medium portfolio) ~$150/month $95/month $660
300 (large portfolio) ~$300/month $95/month $2460
500+ (enterprise) ~$500+/month $95/month $4860+

Lifetime option: Pay $2,990 once and never pay monthly again. At 200 payments/month, pays for itself in about 3 months vs per-transaction pricing.

Works with your PM software

If it exports to Excel or CSV, it works with EFT Flow:

Buildium

Export owner statements or AP reports to Excel. Import into EFT Flow.

AppFolio

Export your disbursement or payment reports. Import into EFT Flow.

Yardi

Export AP payment batches or owner reports. Import into EFT Flow.

Rent Manager

Export payment or disbursement reports. Import into EFT Flow.

PropertyBoss

Export owner distribution reports. Import into EFT Flow.

Other PM Software

Any system that exports to Excel or CSV works. Contact us if you need help.

"Owner distributions used to be our worst day of the month. Now it takes 20 minutes. The owners get paid faster and we stopped paying per-transaction fees."

Property Manager
200+ units, Ontario

FAQ for property managers

How do I get owner banking information?

Ask each owner for a void cheque or their banking details (institution, transit, account number) when they sign on. Many property managers include this in their management agreement package. Enter the details in EFT Flow's vendor list once.

Can I pay both owners and vendors from the same system?

Yes. Set up owners and vendors in your EFT Flow recipient list. Import separate payment files for each, or combine them. Generate one file to upload to your bank.

What if an owner's bank rejects the payment?

You'll get a return notification from your bank (usually within 2-3 business days). Common causes: closed account, incorrect transit number. Verify the owner's banking info and resend.

Does this work with trust accounts?

Yes. Generate your CPA-005 file and upload it to your trust account's business banking portal. EFT Flow doesn't care which account the file is uploaded from—that's between you and your bank.

Can multiple users access the same recipient list?

EFT Flow is a desktop app with data stored locally. For shared access, install on a shared drive or use our multi-seat licensing for multiple users with synchronized data.

Ready to simplify property payments?

Export from your PM software. Generate bank files. Pay owners and vendors for one flat fee. $95/month—no per-payment fees.

Download Free Trial See Pricing