Pay Staff & Vendors Affordably
Every dollar saved is a dollar for your mission.
Flat-rate EFT. No per-payment fees. Simple and affordable.
The nonprofit payment challenge
Nonprofits need to be careful with every dollar. Payment processing costs add up:
- Staff payroll: Direct deposit is expected, but services charge per transaction
- Vendor payments: Suppliers, contractors, service providers—all need to be paid
- Grant disbursements: Some nonprofits distribute funds to other organizations
- Stipends and honoraria: Board members, volunteers, speakers
Per-transaction pricing means more payments = higher costs. That's money away from your mission.
EFT Flow: Flat pricing
$95/month. Pay 10 people or 100—same price. No per-payment fees.
Or $2,990 once and never pay again.
How it works
From your accounting software, payroll spreadsheet, or any source.
Drag and drop your CSV or Excel file.
Tell EFT Flow which columns are payee name, amount, etc.
EFT Flow matches names to bank details in your saved list.
Bank-ready file generated. Upload to your bank.
Cost savings for nonprofits
Here's what flat pricing means for your budget:
| Monthly Payments | Per-Transaction ($1 each) | EFT Flow | Annual Savings |
|---|---|---|---|
| 25 (small nonprofit) | $25/month ($300/yr) | $95/month | -$840 |
| 75 (mid-size) | $75/month ($900/yr) | $95/month | -$240 |
| 150 (larger nonprofit) | $150/month ($1,800/yr) | $95/month | $660 |
| 300 (large org) | $300/month ($3,600/yr) | $95/month | $2460 |
Lifetime license: For $2,990 one-time, you never pay monthly again. For a nonprofit planning to operate for years, this can be significant savings. Budget once, use forever.
Common nonprofit use cases
Staff payroll
Pay employees via direct deposit. Calculate payroll yourself or with an accountant. Use EFT Flow for the bank file.
Contractor payments
Consultants, service providers, program contractors—pay them all via EFT instead of cutting cheques.
Stipends and honoraria
Board member stipends, volunteer honoraria, speaker fees—batch them together in one bank file.
Vendor payments
Office supplies, program materials, event vendors—pay all your accounts payable via direct deposit.
Grant disbursements
If you distribute grants to other organizations, pay them via EFT instead of mailing cheques.
Multi-program payments
Different programs with different payment needs? Generate files for each or combine them—your choice.
Works with nonprofit accounting software
QuickBooks
Export vendor payments. Import into EFT Flow.
Sage Intacct
Export AP payment batches.
Blackbaud
Export payment data to CSV.
Sumac
Export to Excel, import into EFT Flow.
Wave (free)
Free accounting + affordable EFT.
Any spreadsheet
Managing payments in Excel? That works too.
For your board and finance committee
When presenting to your board:
Cost predictability
Fixed $95/month or $2,990 lifetime. Easy to budget. No surprises as payment volume grows.
Data security
Desktop application—payment data stays on your computer. No third-party cloud storage of sensitive financial information.
Mission alignment
Money saved on payment processing goes directly to programs. Every dollar counts for nonprofits.
Simple audit trail
Keep copies of generated files for your records. Clear documentation for audits.
FAQ for nonprofits
Do you offer nonprofit discounts?
Our pricing is already designed to be affordable for organizations of all sizes. At $95/month flat regardless of payment volume, most nonprofits find it very cost-effective compared to per-transaction alternatives. The lifetime license at $2,990 is especially good value for established organizations.
Can we pay grants to other charities with this?
Yes. Add the recipient organization's banking information to your vendor list (get it from them via void cheque or direct deposit form). Then pay them via EFT like any other vendor.
How does this work with restricted funds?
EFT Flow handles the payment mechanics—getting money to bank accounts. Fund accounting and restrictions are tracked in your accounting software. Export the payments for a specific fund or program, generate the bank file for those payments.
We have volunteers who help with finances. Is it easy to use?
EFT Flow is straightforward: import your payment list, match to vendors, export bank file. The learning curve is minimal. First-time mapping takes a few minutes; after that, it's quick.
What about payroll taxes and T4s?
EFT Flow handles the payment part—direct deposit. Payroll calculations (CPP, EI, tax) and year-end reporting (T4s) are separate. Many nonprofits use an accountant or payroll service for calculations, then EFT Flow for the actual payments.
Ready to save money on payments?
Flat-rate EFT for your nonprofit. $95/month—no per-payment fees. Every dollar saved goes to your mission.